Removing the cost of On-premises installations
If you have kept up with managing an On-premises SharePoint farm, you will know the cost of maintaining patches, repairing hardware, ensuring that the best security options have been enabled and that your existing customisations will still work post patching. This involves a lot of hidden costs (SharePoint developer and administrators time to name just two). With the move to SharePoint online a lot of these costs can be removed.
Instant access to the best
Upgrading from SharePoint 2007 to SharePoint Online means you get immediate access to an enhanced UI, better document collaboration and cutting-edge search and mobile access. And because of this change in how future updates will work, you will also benefit from rolling enhancements instead of waiting for fixed-date patches seen in SharePoint’s of the past. Going from a system you’ve used for the best part ten years is not an altogether simple endeavour, of course, despite the obvious benefits.
For your migration to go smoothly and ultimately be a success you need to prepare correctly. In simple terms, that means knowing where you’re going and how you’re going to get there. For SharePoint 2007, you should consider whether your move to SharePoint Online will be a move to hybrid, or if you’ll be basing your platform fully in the cloud.
As discussed in previous posts, you should conduct both a readiness assessment as well as a content audit. This will let you know in detail what areas you need to focus your migration preparation on for the smoothest transition possible.
Readiness assessment summary
Business Assessment – Think about the impact on the business before looking at the technical impact. This will have a big factor in determining the success of the migration
Volume of content – there’s a limit to the rate you can migrate so make sure you’re only moving the most important data.
Software boundaries and limits – be aware of your number of supported users, your file size, and your storage quotas.
Complexity of sites – customisations you’ve made in the years you’ve been using your 2007 iteration may not be compatible with SharePoint Online; you should prepare for alternatives.
Content audit summary
A SharePoint migration is a perfect time for some in-house cleaning. Take some time to review the content you use most and what you don’t need anymore. Have a look at three specific areas:
• Files audit
• Permissions audit
• Improving current features